The meeting was called to order at 7:10 p.m. by President, Michael Green.

Minutes
The minutes of the October 15, 2002 General Meeting were approved as read.

Treasurer’s Report
Sandy DeSurra, treasurer, presented the treasurer’s report as of November 19, 2002, showing total cash and cash equivalents of $253,688.51. Sandy reported that the income tax forms had been completed and filed.

President’s Report
Mike Green recapped the tremendous success of the Festival of Bands He then announced that a fund has been established for student financial aid to be named the “Arthur E. Farr Fund for Students.” Financial need would be reviewed by Genevieve Valequette of the Arcadia Coordinating Council. Mike stated that the fund would be supported by the sale of video tapes of performances such as the vertical concerts and by alumni donations and would not have an impact on the budget.

Mike reported that Dennis Davies had brought to our attention at the previous general meeting that some maintenance needed to be done on the music trailer. Research as to what the cost would be is ongoing and that a vote on any budget amendment would take place at the general meeting scheduled in January 2003.

Mike pointed out that Rose Parade tickets were being distributed by Polly Green and that Sue Narevsky was currently selling Band Fest tickets.

Mike then recognized the extraordinary job done by David Lee as chairman of the Festival of Bands.

Committee Reports –

Festival of Bands
David Lee announced that there would be an after Festival of Bands tea party on Sunday, November 24th and that everyone was welcome. David thanked his committee members and everyone who volunteered. He recognized John Tallon, Bruce Renfrew and Kevin Doran who worked from Friday through midnight on Saturday. Paul Westphal then presented a preliminary Festival of Bands treasurer’s report. Paul recapped the $49,981 of receipts and stated that all costs were not yet known. Mike Green then explained that the profit from the Festival of Bands is allocated amongst the high school, middle schools and the elementary school music programs. Mike also noted that pins and t-shirts are still available.

Directors’ Report

Tom Forbes – Tom reported that the Rummage Sale would be this Saturday, the 23rd with collections to take place on the 22nd. Tom stated that Orchestra had its first concert in October at Pasadena High School and that the next concert would be the Holiday concert on December 12th at the San Gabriel Civic Center. Tickets will be $7 for adults and $4 for students. He encouraged everyone to buy their tickets early as it is usually a sell out. Preparations are ongoing for the benefit dinner in February.

Art Farr – Art thanked everyone for their help with the Festival of Bands and noted that Kevin would report for Tom Landes who was home with the flu.

Kevin Sherrill – Kevin also thanked everyone for their help with the Festival of Bands. He explained that the SCSBOA (Southern California School Band and Orchestra Association) would be having their first field championship. The top ten groups in each division, division 1A through 6A, have been invited. The 6A competition would be at La Mirada high school with the first performance at 6:30 p.m. Kevin explained that instead of the usual performance in order of previous scores that a drawing would be held to set the order of performance. The drawing will take place at 5:30 p.m. that day so we will have to be there dressed and ready to go in case we draw the number one slot. The band will rehearse from 12:30 p.m. to 2:00 p.m. Students will then eat lunch and help load up with departure time scheduled for 3:30 p.m. Tickets for the field show are $10. Kevin also explained that the scores would be a combined score with the band score counting for .90; and percussion and color guard each at .05.

Kevin noted that the JV group performed for the first time at the Festival of Bands and did a good job. Their next performance would be December 7th at the Covina Christmas parade and they will also be performing in the Rose Parade.

New Business/Old Business
A sign up sheet for the Holiday meeting on December 17, 2002 was passed around.

The next general meeting will be held on Tuesday, December 17, 2002 at 7 p.m. The meeting was then adjourned to separate band and orchestra meetings at 7:46 p.m. whereby parents could receive more detail about the individual programs.

Band Meeting
Rose Parade pins are on sale at cost of $2. Pins will be sold first to students until Thanksgiving and then be available to all after Thanksgiving.

Mike noted that Ellen Velasquez has agreed to chair the Spaghetti dinner and could use some help.

Mike announced that Wednesday will be the final field rehearsal and that Debbie Riggio was arranging for the cake and punch celebration. Anyone wanting to help set up should come to the band room at 6 p.m.

Rose Parade tickets orders can still be taken for the facility at PCC. Any other tickets may be available through the Sharpe Seating Company.

Mike then announced that John Tallon had returned to school and most recently received his EMT certification. John then was presented with some clever gifts to assist him in his work as an EMT.

It was announced that we would have our first CIF game Friday vs. Beverly Hills. The game is to start at 7:30 p.m.

The band meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Joyce Sakai
Secretary